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Talent Operations Administration

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New York City, NY

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Title: Talent Operations & Administration Function: People Department: Recruitment Reportsto: CountryTalent Manager DirectReports: None OverallJob Function: You administratively support ensuring efficient, organized and customercentric operations of the Talent function. You work proactively andindependently to support both our internal and external customers including theteam & department. You are a detail orientated self-starter, that ismotivated by the success of the team you support! JobResponsibility including but not limited to: TalentOperations & Administration You administratively support in ensuring efficient,organized and customer centric operations of the Talent function Serves as first point of contact to the Talent Team for the NY\/NJ SO Manages group email account ensuring timely, customer centric correspondence and support Works administratively to support the relevant HR business partners in scheduling steps of the recruitment process, ensuring a high level of customer service and contact throughout the process, keeping candidate engaged (on an as need basis for Support Office recruitment). Responsible to oversee and direct department organization, routines, workspace, drives and team calendar Coordinates the daily\/weekly work of the team as needed (bookings, ordering, and travel support etc) Responsible to partner with reception on ordering supplies for the HR team, as needed Partners with relevant HR partner to coordinate team\/department meetings & events; oversees venue, food ordering, planning and all details to ensure a successful & impactful outcome. Seeks opportunities and develops routines to streamline and improve operations & efficiency of the Talent team Works collaboratively and fosters open communication between the different business partners and business units we support (directly and indirectly). Responsible for weekly internal job postings (Just for You); partners with the District & Regional team to collect requests ensuring timely posting of positions. Approves invoices for the department, and proactively alerts HR Business Controller on discrepancies, and issues as they arise ensuring costs are in line with the budget (created and provided by Country Talent Manager) Responsible for ordering and inventory of recruitment materials, giveaways, and marketing (including all PoP related materials). Supportsin the distribution, tracking and shipment of light boxes and recruitment tentsbetween Regions & Districts Responsible for ordering of all printed materials as it relates to the annual\/mid-year Dialogue in partnership with the Country Talent Manager & Internal Communications Supports recruiting and recruitment events on an as need basis (5% of time, or less) Taleo Superuser Halogen: you ensure seamless administration of the platform, users and managers. You support in administrating the Dialogue process by: Building of the form for the relevant Dialogue period Training & education of the system, forms and processes Supporting managers & user to ensure a successful review period Addressing any glitches, bugs or inefficiency in the platform Point of contact between Halogen & H&M WOTC: you follow up on WOTC compliance, results and status to ensure maximization of the program to drive profit for H&M Sterling: you support in the follow up, and communication of Sterling results to relevant business partners. You partner with the Security team for final approval on any flagged results to ensure consistency and compliance. Partners with HR Business Controller on recruitment tracking & KPIs FinancialAccountability: None MinimumCandidate Qualifications: Bachelor\u2019s Degree or equivalent years of experience 3-5 years\u2019 experience in a recruitment role, and\/or other relevant HR function or administration Multi-Unit experience Management experience is preferred Competencies: Complex calendar management skills Highly organized and detail oriented Experience in international & domestic travel booking Experience in expense management & invoicing Budget management & follow up Proven project management abilities Proven ability to build strong relationships and partnerships Experience in working cross functionally Excellent communication skills both written and verbal Strong sense of drive and urgency Strong commitment and experience with providing a high level of customer service Strong professional maturity and the ability to deal with sensitive and confidential information Self \u2013 motivated; ability to work independently and on a team A strong understanding of the full-cycle recruiting process Proficient at Microsoft Office and other HR systems including ATS and Internet based systems Ability to travel at least 10% of the time or less Job Status: Salary, non-exempt EEOC Code: PRO

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