H&M Hennes & Mauritz LP
Talent Operations & Administration
You administratively support ensuring efficient, organized and customer
centric operations of the Talent function. You work proactively and
independently to support both our internal and external customers including the
team & department. You are a detail orientated self-starter, that is
motivated by the success of the team you support!
Responsibility including but not limited to:
Operations & Administration
You administratively support in ensuring efficient,
organized and customer centric operations of the Talent function
Serves as first point of contact to the Talent Team for the NY/NJ SO
Manages group email account ensuring timely, customer centric correspondence and support
Works administratively to support the relevant HR business partners in scheduling steps of the recruitment process, ensuring a high level of customer service and contact throughout the process, keeping candidate engaged (on an as need basis for Support Office recruitment).
Responsible to oversee and direct department organization, routines, workspace, drives and team calendar
Coordinates the daily/weekly work of the team as needed (bookings, ordering, and travel support etc)
Responsible to partner with reception on ordering supplies for the HR team, as needed
Partners with relevant HR partner to coordinate team/department meetings & events; oversees venue, food ordering, planning and all details to ensure a successful & impactful outcome.
Seeks opportunities and develops routines to streamline and improve operations & efficiency of the Talent team
Works collaboratively and fosters open communication between the different business partners and business units we support (directly and indirectly).
Responsible for weekly internal job postings (Just for You); partners with the District & Regional team to collect requests ensuring timely posting of positions.
Approves invoices for the department, and proactively alerts HR Business Controller on discrepancies, and issues as they arise ensuring costs are in line with the budget (created and provided by Country Talent Manager)
Responsible for ordering and inventory of recruitment materials, giveaways, and marketing (including all PoP related materials).
in the distribution, tracking and shipment of light boxes and recruitment tents
between Regions & Districts
Responsible for ordering of all printed materials as it relates to the annual/mid-year Dialogue in partnership with the Country Talent Manager & Internal Communications
Supports recruiting and recruitment events on an as need basis (5% of time, or less)
you ensure seamless administration of the platform, users and managers. You support in administrating the Dialogue process by:
Building of the form for the relevant Dialogue period
Training & education of the system, forms and processes
Supporting managers & user to ensure a successful review period
Addressing any glitches, bugs or inefficiency in the platform
Point of contact between Halogen & H&M
you follow up on WOTC compliance, results and status to ensure maximization of the program to drive profit for H&M
you support in the follow up, and communication of Sterling results to relevant business partners. You partner with the Security team for final approval on any flagged results to ensure consistency and compliance.
Partners with HR Business Controller on recruitment tracking & KPIs
Bachelor’s Degree or equivalent years of experience
3-5 years’ experience in a recruitment role, and/or other relevant HR function or administration
Management experience is preferred
Complex calendar management skills
Highly organized and detail oriented
Experience in international & domestic travel booking
Experience in expense management & invoicing
Budget management & follow up
Proven project management abilities
Proven ability to build strong relationships and partnerships
Experience in working cross functionally
Excellent communication skills both written and verbal
Strong sense of drive and urgency
Strong commitment and experience with providing a high level of customer service
Strong professional maturity and the ability to deal with sensitive and confidential information
Self – motivated; ability to work independently and on a team
A strong understanding of the full-cycle recruiting process
Proficient at Microsoft Office and other HR systems including ATS and Internet based systems
Ability to travel at least 10% of the time or less
H&M Hennes & Mauritz LP
Website : http://www.hm.com