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Job Details

Administrative Services Coordinator

Company name
The Methodist Home of Kentucky

Location
Nicholasville, KY

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Job Description
SUMMARY
This position shall assist the President/CEO of The Kentucky United Methodist Homes for Children and Youth in the administration and management of the President's office.
PRIMARY DUTIES AND RESPONSIBILITIES

 In the absence of the President/CEO, shall continue the general work of the President/CEO's office following instructions and known duties as assigned so that upon the return of the President/CEO, the work of the office will have continued uninterrupted.
 Responsible for providing a wide range of administrative support to the President/CEO, including composing correspondence, preparing reports, answering phones and screening calls, making appointments and travel arrangements and maintaining filing systems. Maintains executive calendar and contacts.
 Maintains a positive relationship with the Vice Presidents of the agency and works to maintain the overall vision and mission of the agency.
 Coordinates internal meetings and schedules meeting spaces in order to meet the need of the agency.
 Responsible for performing general administrative functions such as maintaining files, sorting and distributing mail, operating general office equipment and ordering supplies for President/CEO.
 Schedules appointments, arranges meetings and coordinates travel arrangements.
 Manages incoming information and requests from internal and external sources.
 Attends Board of Trustees and Committee meetings as directed. Takes and records all minutes of committees and the board. Assists board members as needed.

SECONDARY DUTIES AND RESPONSIBILITIES

 Orders meals, refreshments and snacks for meetings held in the President/CEO's office as well as for Board of Trustees and Committee meetings.
 Coordinates retreats, meetings and other events as directed by the President/CEO.

Job Requirements
EDUCATION AND/OR EXPERIENCE
Bachelor's Degree is preferred. Four years administrative experience or equivalent combination of education and experience will be considered.
QUALIFICATIONS

 Must be able to communicate effectively, verbally and in writing.
 Must be proficient in Microsoft Office Suite, including Word, Excel, PowerPoint and other Microsoft based software programs.
 Possess the relationship skills necessary to work effectively with internal and external associates, at all levels.
 Possess strong multi-tasking, problem solving and organizational skills.
 Possess strong written and verbal communication skills, along with propensity for high attention to detail.
 Possess extensive knowledge of administrative support procedures and general office equipment.
 Have sensitivity to the service population's cultural and socioeconomic characteristics.

Company info

The Methodist Home of Kentucky

Company Profile

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