Sr. Administrative Assistant

Profile

Sr. Administrative Assistant','Full-time','Administrative/Clerical','1','1','80','80','None','None','KENTUCKY-ERLANGER-NATIONAL OFFICE ERLANGER','','!*!Job Summary
 
Provides mid-level administrative support services to assigned group of leaders and/or department(s). Completes assigned tasks and follows set procedures with some independent coordination of administrative projects. Reports to a department leader at the manager, director, vice president or senior vice president level. The majority of time is spent in Key Responsibility Group 3 on the ASG Job Summary Matrix. This position is assigned to provide direct administrative support for a group of leaders and/or department(s). Indirect support may be provided for others based on departmental business need.
 
Job Duties


Completes standard administrative processes such as mail processing, filing, faxing, scanning, copying, collating and organizing; may delegate or outsource these functions to others if resources are available

Performs prescribed calendaring functions on behalf of leader(s) independently

Creates and edits documents, spreadsheets, presentations and department organizational charts

Coordinates travel arrangements for leaders supported utilizing standard processes and resources

Runs and distributes standard reports; may complete some additional formatting and/or analysis

Follows procedures and maintains procedural documentation

Prepares for and supports meetings including scheduling and preparing appropriate meeting space, ordering catering, providing hospitality services to guests and assisting with materials, presentations, technology and other resources as requested and directed

Some independent planning and coordination of large meetings; may have oversight for specific tasks or projects associated with conferences

Records and distributes meeting minutes as requested

With direction, drafts, edits and distributes internal and external communications; proofreads leader communications before distribution

Administers distribution lists

Administers collaboration communities on Inside CHI

Prepares surveys based on content provided by leaders and organizes survey reports for review and distribution

Submits and codes invoices and expense reports; assists with routing to the appropriate queues for leader approval

Collects and compiles data in preparation for budget process

Processes and files department contracts and agreements

May assist with editing timekeeping records

Coordinates administrative projects as assigned

May participate in CHI committees on a volunteer basis or as requested (volunteer assignments must be approved by supervisor in advance)
 ','!*!Education


Associate’s Degree (Two-year degree)
 
Experience


Four years of administrative experience

Able to perform intermediate functions using Microsoft Word, Excel, PowerPoint and Outlook

Able to navigate Internet

Able to apply concepts of basic mathematics (i.e. calculate quantities and dollar amounts) when needed
 
 ','We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.','2017-R0142327','Catholic Health Initiatives - National Office','Sr. Administrative Assistant

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