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Executive Administrative Assistant

This job is expired..
Houston, TX


Reputable company looking for an exemplary Executive Assistant to the Owner to start as soon as possible!

Executive Support

• Completes a broad variety of administrative tasks for the President & CEO including: managing

an extremely active calendar of appointments; completing expense reports;

composing and preparing correspondence that is sometimes confidential; arranging complex and

detailed travel plans, itineraries, and agendas; and compiling documents for travel-related


• Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides

gatekeeper and gateway role, creating win-win situations for direct access to the CEO's time

and office.

• Communicates directly, and on behalf of the President and CEO, with Board members,

donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.

• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the

President, including those of a sensitive or confidential nature. Determines appropriate course of

action, referral, or response.

• Provides a bridge for smooth communication between the President's office and internal

departments; demonstrating leadership to maintain credibility, trust and support with senior

management staff.

• Works closely and effectively with the CEO to keep him/her well informed of upcoming

commitments and responsibilities, following up appropriately. Acts as a barometer, having a

sense for the issues taking place in the environment and keeping the President updated.

• Provides leadership to build relationships crucial to the success of the organization, and

manages a variety of special projects for the President, some of which may have organizational


• Successfully completes critical aspects of deliverables with a hands-on approach, including

drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the

CEO's ability to effectively lead the company.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on

projects to successful completion, often with deadline pressures.

Job Requirements

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly

with excellent attention to detail

• Very strong interpersonal skills and the ability to build relationships with stakeholders, including

staff, board members, external partners and donors

• Expert level written and verbal communication skills

• Demonstrated proactive approaches to problem-solving with strong decision-making capability

• Emotional maturity

• Proven ability to handle confidential information with discretion, be adaptable to various

competing demands, and demonstrate the highest level of customer/client service and response

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced


• Forward looking thinker, who actively seeks opportunities and proposes solutions

Education and Experience Requirements

• Bachelor's degree required

• Strong work tenure: five to 10 years of experience supporting C-Level Executives

• Experience in real estate; commercial property

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social

Media web platforms.

Company info

Website :

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